NEW: Auto-Group Your Agreements Into Categories in Concord!

Managing contracts can be overwhelming, especially when dealing with diverse agreement types spread across multiple teams and workflows. That’s why Concord is introducing Agreement Categories and Document Types, two powerful metadata fields designed to simplify document classification, improve organization, and enhance workflow automation.

Here’s everything you need to know about how these features work, how to use them, and the value they bring to your team.

What are Agreement Categories and Document Types?

Agreement Categories

Agreement Categories represent high-level classifications for your documents. Think of them as broad buckets, such as HR documents, supplier agreements, or regulatory compliance.

• Populated by AI: Concord’s AI automatically assigns Agreement Categories to your documents, saving you time and creating a consistent organizational structure.
• Uses: These categories allow you to filter documents in your inbox quickly or set them as triggers for workflows.

Document Types

Document Types dive deeper, specifying the exact nature of a document within a broader category. For example, under the “Customer Agreements” category, you might have Document Types like NDAs or licensing agreements.

• Manual Assignment: While currently not populated by AI, this feature is on our roadmap and coming soon.
• More Granular Options: Document Types provide a detailed breakdown, helping teams track documents with precision.

Both Agreement Categories and Document Types integrate seamlessly into Concord’s workflow functionality, enabling powerful automations.

How to set up workflows with Agreement Categories and Document Types

Streamlining your document processes is simple when you use Agreement Categories and Document Types as workflow triggers. Follow these steps to create your first workflow:

Step 1: Access workflow settings

• Log in to Concord and navigate to the Settings menu.
• Select Workflows from the available options.

Step 2: Create a new workflow

• Click Create Workflow to begin configuring your automation.

Step 3: Define the trigger

• Select Agreement Category or Document Type as the trigger for your workflow.

Step 4: Choose the specific category or type

• From the dropdown menu, pick the relevant Agreement Category or Document Type that will activate the workflow.

Step 5: Set up actions

Define what happens when the trigger is activated. Options include:

• Adding specific users or teams to the document with defined permission levels.
• Moving the document to a designated folder.
• Setting or updating custom properties.

Step 6: Review and save

Double-check your configuration and save the workflow to activate it.

Common workflow use cases

Automating tasks with Agreement Categories and Document Types unlocks efficiencies across departments. Here are some examples:

Automating new hire onboarding

When the Agreement Category is set to “Employment,” automatically:

• Add the HR team as viewers to the document.
• Move the document to the “HR Agreements” folder.
• Set a custom property to track the new hire’s start date.

Organizing NDAs

For documents classified as “Non-Disclosure (NDAs),” set up workflows to:

• Move them into a dedicated NDA folder.
• Notify the legal team for review.

Vendor management

When “Supplier Agreements” are tagged, trigger actions to:

• Add the procurement team with appropriate access permissions.
• Track key terms like payment schedules using custom properties.

Compliance tracking

For documents under “Regulatory and Compliance,” set workflows to:

• Notify contract compliance officers for review.
• Automate reminders for upcoming deadlines.

Supported plans

The workflow functionality using Agreement Categories and Document Types is available on Concord plans that include automation features. If you’re unsure about your plan’s capabilities, reach out to your Concord representative to explore upgrade options.

Why these features matter

By introducing Agreement Categories and Document Types, Concord gives users a smarter way to classify, organize, and manage their agreements. These fields allow you to:

• Save time: Let AI handle the classification of high-level document categories.
• Improve organization: Quickly locate documents by filtering your inbox or sorting files into specific folders.
• Streamline workflows: Use these fields as triggers to automate repetitive tasks and create a more efficient contract lifecycle.

Whether you’re managing NDAs, supplier agreements, or compliance documentation, these new features help you turn static documents into actionable data.

What’s next?

The introduction of AI-powered Agreement Categories is just the beginning. With Document Type automation on the horizon, you’ll soon have even more tools to streamline contract management and take full control of your organization’s agreements.

Ready to get started? Log in to your Concord account today and explore the new possibilities of Agreement Categories and Document Types.